Administrative Assistant
Administrative Assistant
The Administrative Assistant position provides administrative support to the President for daily schedule and communication to internal and external stakeholders. This position also serves as the primary support to the President for Board matters. Additionally, this position provides administrative support to other departments.
Impact
The Administrative Assistant position provides administrative support to the President for daily schedule and communication to internal and external stakeholders. This position also serves as the primary support to the President for Board matters. Additionally, this position provides administrative support to other departments.
Primary Responsibilities:
-Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities as needed, and overall assist with coordination and execution of meetings
-Manage and maintain the President’s calendar including scheduling meetings and responding to
meeting requests in an accurate and timely manner
-Communicate on behalf of the President, both internally and externally
-Propose efficient solutions to systems and processes
-Serve as front desk/receptionist for the office, greeting and directing visitors and managing deliveries
-Meet hospitality needs for internal and external meetings (lunch requests, parking passes, greet external guests when they arrive)
-Provide clerical support duties such as answering phones, sorting and distributing mail, and preparing documents
-Provide administrative support to other departments as needed
-Maintain and order office supplies
Board Support
-Plan and arrange Board and committee meetings
-Serve as the President’s administrative liaison to JA’s Board of Directors, Executive Committee, and other committees as needed
-Draft standard agendas, correspondence, and tracking tools for the approval of President and then distribute for routine internal meetings and board meetings
-Prepare material for distribution at the Board of Directors committee meetings
-Take and prepare minutes for Board of Directors meetings
Other areas
-Perform other duties and responsibilities, as assigned
Qualifications (required)
-High School Diploma Required
-3-5 years of related work experience
Qualifications (desired)
-Excellent organization, written, and oral communication skills
-Strong organization and time management skills effectively handle multiple projects
-Ability to work independently and in a team environment
-Ability to multi-task and adapt in a fast-paced frequently changing environment
-Ability to keep sensitive information confidential
-Prioritize, plan, and execute diverse tasks simultaneously with little supervision
-Highly engaged individual who can work collaboratively with others with an enthusiastic frame of mind
Technical Skills
-Proficient in Microsoft Office Suite
-Experience with GSuite is preferred
Application Process
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